Online registration platform

The conference registration is supported by the ConfTool – Conference Management Tool. The registration form is available here.

Author registration

At least one author of each accepted paper must register before the Author/Early Registration deadline at the (IEEE) Member or Non-member rate (even if the author is a student) in order to have the paper published in the ConTEL 2023 Proceedings. One author registration is valid for one (1) paper.

Authors of multiple papers: Each additional paper by the same author has to be registered under “Additional paper” category. One author can register up to 2 additional papers.

Any coauthors attending the conference should register for the conference according to their status, as described in more detail below. The person presenting the work (accepted paper) at the conference must be a (co)author and a registered conference participant.

The paper must be presented at the conference by one of the authors to be included in the proceedings. We reserve the right to exclude a paper from electronic distribution after the conference if the paper is not presented at the conference.

The registration form is available here.

Registration fees

Attendees will be able to register under the registration categories/rates R01-R07 corresponding to the attendee status: (IEEE) Member, IEEE Life-Member, Non-Member, Student, Retiree/Unemployed, Accompanying person.

Attendee status	Registration category	Included in registration
		Final papers	Conference proceedings	Coffee breaks and lunch	Gala dinner and social events
Author	R01 or R02	1	yes	yes	yes
Author	Additional paper fee	1	—	—	—
IEEE Member(1)	R03	1	yes	yes	yes
Non-IEEE Member	R04	1	yes	yes	yes
Student(2)	R05	—	yes	yes	yes
IEEE Life Member(1)	R06	—	yes	yes	yes
Retiree or Unemployed(3)	R07	—	yes	yes	yes
Any of the above	Accompanying person	—	—	yes	yes

⁽¹⁾ A copy of the IEEE membership card as proof of IEEE membership and status is required. Life Member rate also applies to Life Senior Members and Life Fellows.
⁽²⁾ A copy of student ID or index collegium (showing enrolment in the current semester or academic year) as proof of student status is required.
⁽³⁾ Verification of status required.

The registration fee (R01-R07) covers access to all plenary and special sessions as well as to the exhibition. In addition, lunch, coffee breaks, and social events (guided city tour, gala dinner, excursion) are included.

All conference attendees will receive an access code for the online conference proceedings.

Cancellation policy: All cancellation requests must be provided in writing, to the Organizing Committee Chair, and received by June 11, 2023. No refunds will be provided for requests received after this date. The Author registration is non-refundable. For other types of registration, all approved cancellations incur a 100€ administrative fee. Refunds will only be processed after the Conference.

Insurance: The registration fees do not include insurance of participants against personal and health incidents such as sickness, accidents, theft, property damage or loss, etc. Participants are advised to take care of adequate personal and travel insurance.

The conference registration fees are listed in the table below.

Registration category/rate description	Author / Early registration (ends June 9 June 13, 2023)	Late and on-site registration (starts June 10 June 14, 2023)
R01: Author – IEEE member	EUR 390	–
R02: Author – non-member	EUR 480	–
R03: Full – IEEE member	EUR 390	EUR 480
R04: Full – non IEEE member	EUR 480	EUR 600
R05: Student	EUR 200	EUR 250
R06: IEEE Life member	EUR 50	EUR 100
R07: Retiree/Unemployed	EUR 200	EUR 250
Extras:
– Additional paper fee (each)	EUR 200	–
– Accompanying person	EUR 150	EUR 150
– Additional dinner ticket	EUR 50	EUR 50

Persons with special needs (accessibility/wheelchair, dietary requirements), please contact the Organizing Committee Chair.